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This Privacy Policy applies to the information Guidelab, collects, including through any website, application, feature, widget or other online service (“Site”) and offline. This Privacy Policy describes our information collection practices, such as the types of information we collect regarding visitors to the Site and how we may use that information. By using this Site, you consent to this Privacy Policy and hereby agree to it.

Guidelab collects, uses and protects your personal data with reasonable diligence according to the strict data protection provisions in Italy and in compliance with the provisions of the EU Data Protection Directive.

Please review our full Privacy Policy below before using the Site. This initial summary of our Privacy Policy highlights some important points regarding our and third parties’ collection, use, and sharing of your information when you visit the Site.

Guidelab may collect personal information, such as your first and last names, home addresses, e-mail addresses, and phone numbers; and demographic information and other information about you. We and our service providers may automatically collect certain information while you use the Site, including your device identifier, browser/operating system, referring URL or advertisement, and all of the areas our Site you visit. There are a variety of technologies that collect this information including cookies, local storage and web beacons. In addition, we may receive information about you from third parties. We may use the information we collect for a variety of purposes including to: enable you to use our Site; personalize your experience and offers; and provide you with information, opportunities, or services from us and our third-party partners.

Information You Provide: Guidelab may gather personal information, which is information that is linked to a specific, identifiable individual (such as, but not limited to, first and last names, home addresses, e-mail addresses, phone numbers) (“Personal Information”). If the Site offers an account or personal profile, we may require that you supply us with Personal Information to set up such an account. And, we may collect other information about you, such as demographic information (e.g., your age or gender), and information about your preferences and interests. If we combine demographic or other non-Personal Information with Personal Information, we will treat the combined information as Personal Information under this Privacy Policy.

Collection of Personal Information: Personal data are data which are related to or connected with you as an individual and provide information about your behavior or characteristics. This includes your name, postal address, telephone number and email address, as well as information about your interests and web surfing behavior, to the extent that this information can be attributed to you directly or indirectly (hereinafter “Personal Information”). Guidelab may collect, store and use your Personal Information when you register on the Guidelab website via www.guidelab.org, as well as when you fill out an offline form or provide data to Guidelab in any other form of interaction. To gain access to the “members-only” resources, conference registration and other personalized features on the Guidelab website, members and other users are asked to register and provide limited personal information. This information is submitted voluntarily.

Third Parties Providing Services on Our Behalf: Companies may be engaged by Guidelab to perform a variety of functions, such as providing technical services for our Internet sites, and other. Such companies may have access to Personal Information if needed to perform certain functions. However, these companies may use such Personal Information only for the purpose of performing that function and may not use it for any other purpose.

Information Third Parties Provide About You: We may receive information about you from third parties and we may supplement the information we collect with outside records in order to provide you with information, activities or services you have requested, to tailor content, to offer you opportunities to become involved in activities that we believe may interest you, and for other purposes. We may combine the information we receive from those other sources with information we collect through the Site. In those cases, we will apply this Privacy Policy to the combined information

How we use personal data: Guidelab uses the personal data it collects for a number of basic purposes, described in more detail below: (1) for operations (services, marketing, and communications), (2) for business management (audits, analysis, system and operational controls), and (3) as necessary to comply with legal requirements and obligations. If you submit Personal Information for publication on the Website, Guidelab will publish and otherwise use that information in accordance with the rights granted to Guidelab under this Privacy Policy.

Use of Personal Information: Before you disclose to Guidelab Personal Information of another person, you have to obtain that person’s consent to both the disclosure and the processing of that person’s Personal Information in accordance with this Privacy Policy. Personal Information submitted to Guidelab by you will be used for the purposes specified in this Privacy Policy or on the relevant pages of the Website. Guidelab may use your Personal Information to:

  • administer the Website and its business;
  • enable your use of the services available on the Website;
  • supply to you services purchased through the Website;
  • send statements, invoices and payment reminders to you, and collect payments from you;
  • send to you non-marketing commercial communications;
  • send to you email notifications that you have specifically requested;
  • send to you our email newsletters, (you can inform us at any time if you want to unsubscribe from the newsletters);
  • deal with enquiries and complaints made by or about you relating to the Website;
  • keep the Website secure and prevent fraud;
  • verify compliance with the terms and conditions governing the use of the Website. 



We may use the information we collect, including Personal Information and Usage Information:

  • to enable you to use our Site, and to provide related services and care, including responding to your questions, complaints or comments;
  • to provide you with information, opportunities, or services that you have requested or that we otherwise believe will interest you;
  • to personalize your experience by tailoring content, recommendations, and opportunities we display to you, both on the Site and elsewhere online;
  • for internal business purposes such as to improve our Site and services;
  • to administer and process contests, sweepstakes, promotions, and surveys;
  • to process information you provide via our Site, including verifying that your email address is active and valid;
  • to contact you with administrative communications and, in our discretion, changes to our Privacy Policy, Terms and Conditions, or any of our other policies;
  • to comply with regulatory and legal obligations; and
  • for purposes as disclosed at the time you provide your information, with your consent, and as further described in this Privacy Policy.

How we protect your personal data: We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of your personal information, username, password, transaction information and data stored on our Site. Guidelab cannot, however, guarantee the security of the data and will not be liable for damages, as unauthorized access, hardware and software defects and other factors may impair data security at any time. Users should be aware that it is not possible to fully eliminate all security risks associated with information and mistakes sometimes do happen. The site may contain links to other sites. Some of these have been posted by Guidelab staff. Guidelab is not responsible for the Privacy Policy of other sites. 

Where we store and process personal data: Guidelab has its main operative headquarters in Italy with locations in many countries in Europe. Your personal data will be stored and processed on secure servers in Italy. In rare instances your data will be processed in countries where we have operational offices or engage service providers. Guidelab takes steps to process personal data according to the provisions of this Statement and the requirements of applicable law.

Links to other websites: The Website contains links to other websites. Guidelab is not responsible for data privacy policies and/or practices on other websites and Guidelab has no influence as to whether the operators of other websites act in compliance with data protection provisions.  This privacy statement applies solely to the Guidelab website.

Security: You understand and agree that “perfect” security does not exist anywhere, including on the internet. When you send your information to us over our website, we encrypt this information between your computer and our server. Other information you send to this site, including email messages, will not be encrypted unless we advise you otherwise.

Non-personal data: When you access the Website or provide files on the Website, data will be logged for internal system-related and statistical purposes, which may be tracked back to you (name of the file accessed, date and time of access, data volume transferred, notification of successful access and transfer, web browser, requesting domain, the type of computer, mobile phone or other device used to connect to the site and other technical information about Users means of connection to our Site, such as the operating system, the Internet service providers utilized, location, the type of device and other similar information.). Data disclosing your identity will not be publicly used by Guidelab. Guidelab may, however, use any data collected in anonymized form, in particular for purposes of statistical analyses. Non-personally identifiable information includes, but is not limited to, the number of hits per page, cookies, referrers, IP address, or other ‘environmental’ variables. 

Disclosures to Third Parties: By giving your consent to this Privacy Policy, you agree to the disclosure of your Personal Information (or the Personal Information relating to other persons provided by you to Guidelab) to other users of the Websites (and other persons who have provided their Personal Information offline to Guidelab), making your Personal Information visible to them.

On occasion, the Guidelab may sell member names and addresses in hard copy and e-mail for one-time use only to approved requesters. The personal information that we may provide to third parties may include names, addresses, fax numbers, email addresses and demographic information provided by the members.

Alternatively, users may contact Guidelab at info@guidelab.org to express their preferences if they determine at any time they do not wish to have the information shared.

Social networks Overview:  Generally, social networks are interactive tools that enable you to collaborate and share information. Guidelab may collect certain personal data from you to enable you to use online social network features. Guidelab may also use these tools to post or share personal data with others. When using social networks, you should be very vigilant about what personal data you choose to share with others.

Social Networking Features: Functionality on the Site may permit interactions that you initiate between the Site and a third-party website or service such as Twitter or Facebook (“Social Networking Features”). Examples of Social Networking Features include enabling you to “like” or “share” content from the Site or to “like” or “share” our page on a third-party service; to automatically or selectively show your social media posts/tweets on the Site; and to otherwise connect the Site to a third-party website or service. If you choose to share content or to otherwise post information through the Site to a third-party site or service, or vice versa, that information may be publicly displayed. Similarly, if you post information on a third-party platform that references Guidelab, for example, by using a Twitter hashtag associated with Guidelab in your Tweet), your post may be published on the Site in accordance with the terms of that third party. Also, both we and the third party may have access to certain information about you and your use of the Site and the third-party site or service. In addition, we may receive information about you if other users of a third-party website give us access to their profiles and you are one of their “connections” or information about you is otherwise accessible through your “connections” web page, profile page, or similar page on a social networking or other third-party website or service. If you choose to use a social login, we may collect Personal Information including your name and email address. The information we collect in connection with Social Networking Features is subject to this Privacy Policy. The information collected and stored by the third party remains subject to the third party’s privacy practices, including whether the third party continues to share information with us, the types of information shared, and your choices with regard to what is visible to others on that third-party website or service.



If at any time, you would like to correct the Personal Information we have about you or if you would like to change your preferences for contacts from us, you can let us know by contacting us.

Guidelab will make good faith efforts to implement requested changes in our active databases. Note, however, that we may keep information you update or change for Guidelab’s administrative purposes. Also, it is not always possible to completely remove or delete all of your information from our databases, and residual data may remain on backup media or for other reasons. If you would like to unsubscribe from our email list, please use the unsubscribe link at the bottom of our newsletter emails or contact us. However, please note that even if you opt-out of receiving e-mails, we reserve the right to send you certain communications relating to your use of our Site, service announcements, and notices of changes to this Privacy Policy or other Site policies, or similar administrative or transactional messages. These transactional messages may be unaffected if you choose to opt-out from marketing communications

You are entitled to withdraw your consent allowing Guidelab to use Personal Information under this Privacy Policy at any time and at your own discretion by sending us an email to info@guidelab.org. Please note, however, that in case of such withdrawal of your consent to this Privacy Policy, we are no longer in the position to provide you with the services available on our Website.

You are entitled to access your data and change it at any time. If you request information about the data stored about you, or if you would like to have adjustments made, please contact: Guidelab.



By using this Site, you signify your acceptance of this policy. If you do not agree to this policy, please do not use our Site. Your continued use of the Site following the posting of changes to this policy will be deemed your acceptance of those changes.

Updates to our Privacy Statement: Guidelab has the discretion to update this privacy policy at any time. When we do, we will revise the updated date at the bottom of this page. We encourage Users to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of modifications.

Legal Disclaimer: The Guidelab website is designed to provide users with educational activities, scientific and meeting information, current societal news, public policy information, and other needs for transplant professionals. This information is not the same as retaining experts in these fields for advice. Nothing contained in this website is to be considered as the rendering of legal, medical, professional or other advice for specific cases, and users are responsible for obtaining such advice from their own physicians. The information contained on this site is intended for educational, background and informational purposes only.

The Site is operated in Italy. If you are located in another jurisdiction, please be aware that information you provide to us will be transferred to and processed in Italy. By using the Site or providing us with any information, you consent to this transfer, processing, and storage of your information in Italy, a jurisdiction in which the privacy laws may not be as comprehensive as those in the country where you reside or are a citizen.

How to Contact Us: Guidelab welcomes any questions or comments you may have regarding this Statement or its implementation. Any such questions or comments should be submitted using the contact information below. We will use reasonable efforts to resolve or address your concern. Please note that email communications are not always secure, so please do not include credit card information or other sensitive information in your emails to us at info@guidelab.org.